Service
Project & Subcontractor Command Center
$8,000 – $15,000 · starts in 10 days · typical delivery 6–8 weeks
The problem
Design hands to fabrication, fabrication to logistics, logistics to an install crew in another country. Nobody owns the full picture, and status exists only in the heads of four people across three timezones. When someone asks whether a stand shipped, the answer takes three phone calls to assemble.
What changes
One live view spans design, fabrication, logistics, and install, including subcontractors in countries where you have no staff on the ground. Status is visible rather than assembled on request, and a slipping milestone raises an alert instead of a surprise on site.
What you get
- Project timeline spanning design through install teardown
- Subcontractor portal for status updates without CRM access
- Logistics milestone tracking with customs and freight checkpoints
- Exception alerts when a milestone slips
- Client-facing status view you can share
- Post-show reconciliation: planned versus actual cost
How it works
Week 0 — Call
You describe a recent multi-country project and where coordination broke down. We scope the build around that real case.
Weeks 1–2 — Map
We map your design-to-install flow and the handoffs to subcontractors and freight, and agree the milestones that matter.
Weeks 3–8 — Build
We build the timeline, subcontractor portal, milestone tracking, and alerts, rolling it out on a live project as it takes shape.
Integrates with
Airtable · n8n · Zapier · Your existing project tooling
FAQ
Project & Subcontractor Command Center — questions
Select a question on the left to see the answer here.
How do subcontractors update status without access to our systems?
They use a dedicated portal that only exposes their part of the project, so a freight partner in another country can post a milestone update without touching your CRM or seeing other jobs. You keep control; they get a simple way to report.
Does this replace our project management tool?
It does not have to. The Command Center can sit on top of Airtable or the project tooling you already use, pulling the design, fabrication, logistics, and install threads into one view rather than forcing a migration.
What counts as a milestone slip?
You define the checkpoints that matter — a customs clearance, a fabrication sign-off, a freight departure — and the system alerts the owner when one is late. The point is that a slip surfaces early rather than becoming a surprise on the show floor.
See what this bottleneck is costing you.
Answer six questions and get a costed report on this workflow — the hours it consumes, what that time is worth, and roughly when automating it would pay for itself. No call required.